Sinta C

Executive Virtual Assistant

Adacel • Freiberufler

Jan 2026 - Feb 2026 • 1 mo

When I started supporting Adacel, the biggest challenge wasn’t lack of talent, it was time and coordination. Engineers and leadership were juggling design discussions, client requests, testing schedules, and documentation, and important tasks could easily get buried in long email threads and scattered files. My goal was to bring structure, speed, and clarity to daily operations so the team could stay focused on engineering work. I provided ongoing executive and administrative support, beginning with inbox and calendar management, prioritizing messages, drafting responses when appropriate, and scheduling meetings across time zones. I coordinated agendas, sent reminders, and captured key action items to keep decisions and next steps clear after every meeting. Because this industry relies heavily on accurate documentation, I handled document formatting and cleanup for reports, meeting notes, and client-facing files, ensuring consistency, readability, and proper version labeling. I also managed data entry and tracking in Google Sheets, maintaining logs for tasks, requests, and follow-ups. To prevent file confusion, I reorganized Google Drive using a clear folder structure, naming conventions, and access permissions so the right people could find the right version quickly. To improve visibility across projects, I set up and maintained workflows in Asana/Trello, creating boards for recurring processes (requests, ongoing tasks, deadlines, and approvals). I documented these workflows into simple SOPs so the system was easy to follow and repeat. Finally, I delivered weekly status reports summarizing priorities, progress, blockers, and upcoming deadlines, and I handled customer/vendor follow-ups to keep communication timely and professional. The result was a smoother, more organized operation, fewer missed details, faster retrieval of documents, and better alignment between leadership, engineering, and external stakeholders.

Social Media Manager

LeiCare • Freiberufler

Jul 2025 - Dec 2025 • 5 mos

When I started managing social media for Lelcare Skincare, the brand had great products but needed a clearer, calmer system to show up consistently and build trust. I took ownership of Instagram, Facebook, and LinkedIn content planning and scheduling from start to finish. First, I organized content into simple pillars (product spotlights, skincare tips/education, routine guidance, trust-builders, and engagement posts). From there, I built a monthly content calendar so Lelcare always knew what was being posted, when, and why. I wrote warm, on-brand captions with clear hooks and calls-to-action, and I researched hashtag sets (broad + niche + branded) to improve discoverability without looking spammy. I created clean, consistent visuals in Canva, using reusable templates that matched Lelcare’s aesthetic and made production faster. After approvals, I scheduled posts through Meta Business Suite/Buffer, double-checking formatting and timing per platform. I also supported community growth by responding to comments and DMs in a helpful tone, and I escalated sensitive skincare questions to the team to keep messaging accurate. Each week, I reviewed insights (reach, engagement, saves, top content) and shared a short report with recommendations, then adjusted the next week’s content to improve consistency, clarity, and audience connection.