Jane Lawrence

Executive Virtual Assistant for Inbox, Calendar and Client Onboarding in a Law Firm

Legal Services

Sep 2026 - Present • 1 mo

I worked as an executive virtual assistant and personal assistant to a partner at a small law firm, handling his inbox, calendar, and new client paperwork. Problem: New client inquiries sat unanswered for days, intake forms were sent by hand, and consultation times often clashed with court dates. The partner had no executive assistant and was doing all admin himself late at night. Solution: As his virtual assistant, I sorted his inbox with labels and priority filters, managed his calendar around court dates, and built a simple client intake flow with a form, an automatic welcome email, and a document checklist. I also prepared a short daily brief each morning with his meetings, deadlines, and follow-ups. Result: New inquiries got a reply the same day, consultations stopped clashing, and onboarding time per client dropped from about a week to two days. He got back around 12 hours a week to focus on billable work. administrative virtual assistant, administrative assistant, virtual administrative assistant, admin virtual assistant, admin assistant, virtual admin assistant, remote administrative assistant, online administrative assistant, administrative support, administrative assistance, virtual admin support, remote admin support, admin support services, virtual assistant, executive virtual assistant, personal assistant, executive assistant, executive administrative assistant, executive administrative assistance, virtual assistance, social media assistant, social media virtual assistant, social media VA, social media manager, social media management, social media marketing, social media specialist, social media coordinator, social media strategist, social media content creator, virtual assistant, executive virtual assistant, personal assistant, executive assistant, admin assistant, administrative assistant

Data Entry Virtual Assistant for a Real Estate Brokerage

Brooke Haus

Sep 2026 - Present • 1 mo

A real estate brokerage had more than 4,000 client and lead records spread across old spreadsheets, paper forms and two CRMs. Many records were duplicates, phone numbers were missing, and agents couldn’t trust the data when calling leads. I worked as their data entry virtual assistant. I cleaned and merged every spreadsheet in Excel, removed duplicates, filled in missing details, and standardized names, phone numbers and addresses. Then I imported everything into HubSpot with the right tags and lead sources. I also set up a simple Jotform intake form so new leads go straight into the CRM without any manual typing. Beyond data entry, I supported the team like a personal assistant and executive assistant would, keeping their records current every week. They now have one clean database with 3,200 accurate records and no duplicates, and agents save hours every week chasing wrong numbers. If you need a virtual assistant or executive virtual assistant who is fast and accurate with data, I can help. data entry, data entry virtual assistance, data entry virtual assistant, data entry specialist, data entry clerk, data entry expert, data entry services, online data entry, remote data entry, data entry assistant, virtual assistant, executive virtual assistant, personal assistant, executive assistant, admin assistant, administrative assistant, administrative support, administrative assistance, virtual assistance, online assistance, office assistance, back office support, data processing, data management, data cleaning, data cleanup, data cleansing, data validation, data verification, data accuracy, data formatting, data organization, data migration, data import, data export, database entry, database management, database cleanup, CRM data entry, CRM data cleanup, CRM data migration, CRM management, CRM updates, HubSpot, HubSpot data entry, HubSpot CRM, HubSpot contact import, Zoho CRM, Zoho CRM data entry, Monday.com, Monday.com data entry, GoHighLevel, GoHighLevel

GoHighLevel Virtual Assistant for a Marketing Agency

NRAS

Sep 2026 - Present • 1 mo

A marketing agency ran GoHighLevel for 15 client sub-accounts, and the owner was doing all the daily upkeep himself. Leads sat unanswered in the inbox, workflows broke without anyone noticing, and every new client took a week to set up. I worked as his GoHighLevel virtual assistant. Every day I managed the conversations inbox, updated pipelines, and booked appointments for clients’ leads. I loaded snapshots and set up new sub-accounts, fixed broken workflows, scheduled email and SMS campaigns, and handled A2P registration. Each week I sent every client a short report. I also kept agency tasks and SOPs organized in ClickUp, supporting him the way a personal assistant and executive assistant would. New clients are now set up in 2 days instead of a week, leads get replies the same day, and the owner got back over 15 hours a week to focus on sales. If you need a virtual assistant or executive virtual assistant who knows GoHighLevel inside out, I can help. GoHighLevel virtual assistant, GoHighLevel VA, GHL virtual assistant, GHL VA, Go High Level virtual assistant, GoHighLevel, Go High Level, GHL, HighLevel, GoHighLevel expert, GoHighLevel specialist, GoHighLevel admin, GoHighLevel support, GoHighLevel account manager, GoHighLevel assistant, virtual assistant, executive virtual assistant, personal assistant, executive assistant, admin assistant, administrative assistant, administrative support, virtual assistance, CRM virtual assistant, CRM assistant, CRM administrator, CRM management, CRM support, GoHighLevel CRM, GHL CRM, GoHighLevel CRM management, GoHighLevel daily management, GoHighLevel maintenance, GoHighLevel account management, GoHighLevel sub account management, GoHighLevel agency support, GoHighLevel agency VA, agency virtual assistant, marketing agency virtual assistant, GoHighLevel client onboarding, GoHighLevel onboarding, client onboarding, sub account setup, GoHighLevel snapshot, snapshot setup, snapshot loading, GoHighLevel pipeline management