Dick G

Virtual Assistant/Social Media Manager

Gigabyte Technology • Freiberufler

Apr 2026 - Present • 4 mos

Executive Virtual Assistant | Social Media & Administrative Support Full-time / Freelance • Managed executive calendars and scheduling coordination for 3–5 clients simultaneously, reducing scheduling conflicts and missed appointments by an estimated 80% • Organized and triaged busy professional inboxes, cutting average inbox backlog from 200+ unread emails to a structured, prioritized system within the first week of onboarding • Administered HubSpot and Zoho CRM systems — cleaning, updating, and organizing contact databases of 500–1,000+ records to improve data accuracy and follow-up consistency • Built and delivered B2B lead generation lists of 100–300 verified prospects per project, supporting outbound outreach campaigns for founders and small business teams • Coordinated project workflows across multiple concurrent projects, tracking tasks and deadlines in ClickUp and Notion to keep deliverables on schedule and reduce follow-up requests by an estimated 60% • Created SOPs and workflow documentation that reduced onboarding time for new processes by approximately 40% and improved operational consistency across recurring tasks • Supported travel planning and itinerary coordination for executives, managing end-to-end logistics including flights, accommodation, and daily schedules across multi-day trips • Designed branded Canva content and business presentation materials for 5+ clients, supporting client communication, reporting, and social media presence • Applied AI productivity tools (ChatGPT, Claude, Notion AI) to streamline repetitive administrative tasks, improving personal output efficiency by an estimated 30–40% • Conducted market research, competitor analysis, and web research, delivering organized, decision-ready reports that saved clients an average of 3–5 hours per research task