Nicole

Executive Assistant & Team Co-ordination

Bacardi • Vollzeit

Jun 2024 - Oct 2025 • 1 yr 4 mos

Part of the Global Marketing team supporting Bacardi’s portfolio of brands and markets worldwide. Reported to SVP Marketing Strategy & Operations and supported Global VP Media & Operations and VP Insights. • Delivered executive-level support to three senior leaders, managing complex calendars, international travel, and expenses with discretion and accuracy. • Led budget tracking and vendor management for the Global SIA team, overseeing purchase orders, invoice processing, and preferred vendor contracts in line with finance/procureme nt policies. • Planned and executed global team meetings and events, owning logistics, agendas, and engagement activities to strengthen collaboration and alignment. • Designed and launched a centralised SharePoint and Microsoft Teams library to streamline access to documents and knowledge-sharing across international markets. • Acted as a coordination hub for a globally dispersed marketing team, ensuring smooth communication and project delivery across regions.

Office & Operations Manager

Global Marketing Services • Vollzeit

Jan 2023 - Jun 2025 • 2 yrs 5 mos

Delivered executive and operational support across senior leadership, office administration, finance coordination and project delivery. Managed complex calendars, travel arrangements and inboxes for the CEO and COO, ensuring priorities were handled efficiently and discreetly. Oversaw core office operations, including supplier management, contract administration, staff support and internal coordination. Supported financial and compliance processes by managing invoices, vendor relationships, documentation and regulatory records. Assisted with project implementation through Salesforce, including deliverables, UAT testing, forecasting and cross-team coordination. Improved operational processes and workflow efficiency through proactive problem-solving and structured day-to-day management.

Contracts Executive

Booking.com • Vollzeit

Mar 2019 - May 2020 • 1 yr 2 mos

Negotiated and managed hotel contracts across Florida, representing 120+ properties and maintaining strong commercial relationships with hotel stakeholders and suppliers. Travelled to Orlando every six weeks for two-week business trips, holding up to five meetings per day to drive partner engagement, strengthen relationships and negotiate contract renewals. Re-negotiated contracts regularly to maintain commercial freshness, improve efficiency and secure competitive terms. Passed probation three months early and was promoted to specialist level, reflecting strong performance and commercial capability. Expanded territory coverage from Orlando into Daytona Beach, successfully onboarding several major branded hotel names that had not previously been secured by others. Was awarded Florida as a state in recognition of results and market success, before the Covid-19 pandemic halted travel and operations. Supported the business through the pandemic period, before being furloughed and later made redundant as operations reduced significantly.